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Modern meeting rooms need to support different ways of working. Employees need to join video meetings quickly, while guests should be able to share presentations from their laptops without complicated setup.
In practice, this is where many challenges appear: video conferences require a dedicated computer, presentations may require additional cables or software, and cameras and microphones may not work with different online meeting platforms.
Barco ClickShare Hub solves this challenge by combining the main meeting room functions in one system. The device works as a computer for Microsoft Teams Rooms, helps manage meetings, and allows users to quickly share content from a laptop to the room display.
At the same time, ClickShare Hub does not replace cameras, microphones, speakers, or displays. Instead, it connects these devices together and makes them easier to use. For companies, this means meeting rooms can be configured according to a unified standard, while employees and guests can use them without lengthy training.
The process is simple for employees: they enter the meeting room, start a Microsoft Teams meeting from the ClickShare control panel, and use the camera, microphones, and audio system already installed in the room.
If they need to show a presentation or other content, they simply connect the ClickShare Button to their laptop — and the image immediately appears on the room display. Content sharing supports up to 4K resolution, ensuring that text, graphics, and images remain clear even on large screens.
For guests, the USB-C connection available in newer ClickShare Button versions is especially convenient. If the laptop supports this type of connection, users do not need to install additional software — they simply connect the device and start sharing their screen. This is especially important in companies where employees and visitors have restrictions on installing external applications.
In addition, ClickShare Hub allows meeting room equipment to be used not only with Microsoft Teams. New versions of the system enable users to connect their laptops to the room’s camera, microphones, audio system, and display when working with other video conferencing platforms, including Zoom, Webex, and Google Meet.
For example, an external partner can come with their own laptop and run a meeting in their preferred platform while using the high-quality camera and audio equipment installed in the meeting room. Before deployment, it is important to check the current software version and the capabilities of the specific ClickShare Hub configuration.
Barco ClickShare Hub is available in two main versions — Hub Core and Hub Pro. Both models work in the same way, but they are designed for different types of meeting rooms.
The main difference between the two models is the number of displays.
Hub Core is designed for standard meeting rooms with one screen — for example, where users need to conduct video meetings and show presentations.
Hub Pro is intended for rooms where two displays are used at the same time. For example, one screen can show video meeting participants, while the second displays a presentation, documents, or other content.
Both versions run on the Microsoft Device Ecosystem Platform (MDEP) and require a Microsoft Teams Rooms license. This means ClickShare Hub becomes the foundation of a meeting room designed for Microsoft Teams meetings.
The main advantage of ClickShare Hub is the ability to build a meeting room specifically for the needs of a particular space.
Instead of using an all-in-one video bar with a built-in camera and microphones, companies can select individual components depending on the room size and requirements. For example, a small meeting room may need a compact camera, while a large conference room may require a more advanced audio and video system.
In 2025–2026, Barco expanded its range of tested solutions and introduced ready-to-use configurations with equipment from manufacturers such as Sennheiser, Logitech, and Huddly. This makes it easier to select reliable solutions for different meeting room scenarios.
However, it is important to understand that compatibility does not apply to every USB device, but only to specific tested models. Before designing a solution, integrators should verify whether the selected camera, microphone, or audio system is compatible with ClickShare Hub.
The equipment package should also be considered. Barco offers different delivery options: from the Hub unit itself to complete packages with a control panel. Before ordering, it is important to confirm exactly what is included in the selected configuration.
For companies with many meeting rooms, XMS Cloud provides additional value. It allows IT teams to manage devices remotely, monitor their status, and install updates without visiting each room individually.
One of the notable ClickShare Hub deployments is the implementation at Enedis, France’s electricity distribution network operator.
The company used Hub to transition meeting rooms to Microsoft Teams Rooms and create a unified working standard.
For employees, this means one simple thing: regardless of which meeting room they use, the connection process remains the same. There is no need to search for the right cable, understand different computers, or remember the specific setup of each room.
At the same time, company guests can still quickly connect their laptops and share presentations.
ClickShare Hub is designed for companies where Microsoft Teams Rooms becomes the main platform for meetings, while still requiring a simple way to share content from personal laptops.
If employees always join meetings from their own laptops and a dedicated Microsoft Teams Rooms system is not required, ClickShare Conference solutions may be a simpler option.
However, if a company needs a fully equipped meeting room where meetings start with one click, devices work together seamlessly, and IT teams can manage all rooms centrally, ClickShare Hub is a more suitable solution.
The main value of ClickShare Hub is not simply the ability to display content on a screen. The system creates a consistent and easy-to-use meeting experience: employees can start meetings quickly, guests can share materials effortlessly, and companies receive a unified standard for all their meeting spaces.
Barco ClickShare solutions are available from the Sound Creations warehouse in Astana. For equipment selection and ordering, please contact Artur Shakurov: sat@sc-electronics.com
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